Position Overview
As Operations and Production Manager at HELA Press, you will provide crucial support to our day-to-day operations, book production, and fulfilment logistics.
Key Responsibilities
Production:
Coordinate with the graphic designer about manuscript formatting, layout, and the organisation of print files.
Coordinate with the printer about project estimates, production schedules, and book specifications per project to ensure timely delivery of books.
Monitor project budgets, schedules, and resource allocation.
Oversee publication timelines and content pipelines.
Optimise editorial workflows and introduce process improvements.
Operations:
Monitor all e-commerce orders and ensure timely delivery.
Coordinate with wholesalers, distributors, and our fulfilment centre on the organisation and transport of stock.
Monitor book inventory.
Manage file organisation for fulfilment and shipping.
Bookkeeping and Accounts:
Oversee accounts’ chart and expense tracking.
Reconcile invoices and receipts to all business transactions using Xero on a weekly basis.
Prepare documentation for quarterly and annual company VAT returns.
Prepare documentation for IOSS tax reports on a monthly basis, overseeing file management for each return.
Prepare royalty statements for authors.
Social Media:
Provide support with creating promotional material on InDesign for Instagram and press.
Qualifications
Essential Skills and Experience:
Prior experience in an administrative or operations position.
Excellent organisational and communication skills.
Strong attention to detail and ability to manage multiple projects.
Self-motivated with the ability to work independently.
Prior experience using Google Workspace, Indesign, and accounting softwares.
Preferred Skills and Experience:
Knowledge of the book trade and standard publishing practices.
Keen interest in literature and art.
Previous experience in publishing.
Details
Freelance position (minimum 5 days per week).
£23 per hour.
Work from home with weekly in-person meetings and occasional events in London.
20 days of paid holiday per year (counted from the date on which the contract is signed).
Starting as soon as possible.
Application
Please send your CV and cover letter to office@helapress.com by the end of the day, 27 September.
The email title should be: "Operations and Production Manager – your name and surname”.